In the final post of my “Sugar, Gluten and Preservative Free Children’s Birthday Party” series we cover off the planning.
When planning a party of any sort there is a lot of time and effort required to cover everything. When you are doing all the cooking and crafting then there is a lot more to consider. I have put together a handy list of things to think about. Of course this is a suggested list only, let me know if you have anything else to add!
7 Week Timeframe for Planning a Healthy, Sustainable Children’s Birthday Party
6 to 7 weeks before party
- Plan date/time/location/theme
- Some tips – at a park means less cleaning up to do, however you have logistical challenges with keeping food cool or hot.
- If you have more than one child and the younger one needs a sleep, away from home may be harder.
- Write a list of guests (this may influence some of the above!)
- Do you want to go really big, or keep it minimal? Not inviting everyone can be hard but depends on how much effort you want to put in (and your budget)!
5 weeks before party
- Think about your list of guests and the type of invites you would like to send (i.e. online or paper). Source your invites.
- Prepare the invites to send (either handwritten or electronic).
4 weeks before party
- Send invites out.
- Plan your menu– think about whether you will go gluten, sugar and preservative free etc. Then:
- Make a list of the foods you would like to serve
- Ask friends or family for help if needed
- Write a shopping list for whatever you will be making
- Plan your theme – think about what you will need to buy and/or make
- If making them, get started now!
- Plan “party” bags (if doing them) and any games to play
- Think about a birthday gift (if you will be buying one!)
3 weeks before party
- Purchase birthday gift
- Make sure you have all the items needed for the theme, games & party bags
- Purchase all non perishable food items
- Have a practice run of anything you haven’t made before, to save stress later!
- If party will be at home:
- Think about your music if needed (i.e. iPhone dock or otherwise)
- Think about drinks storage/serving
- Think about seating– do you need extra chairs?
2 weeks before party
- Follow up anyone who hasn’t rsvp’d to confirm final numbers
- If having party bags, prepare the non food portion
1 week before party
- Remind anyone helping you what they have to do
- If the party is at home, give the house and outdoors a really good clean (this should mean you can do a lighter clean before the party…hopefully!)
Day before party
- If the party is at home – clean the areas people will actually visit.
- Late afternoon/evening (if having a morning party)– depending on the type of cake, you may be able to cook it now (make sure you get it out roughly an hour before serving)
- Make dips
- Cut any vegetables you want (i.e. carrots for dip)
Morning of Party
- Purchase ice if needed (I’m thinking an Australian party here!)
- Ice the birthday cake
- If the party is at home:
- Clean toilet and bathroom
- Put away some toys “out of sight” – this means less mess for you to clean up later
- Set up some activity “stations” depending on ages of children attending i.e. blocks, a ball pit, a blanket and cushions outside and umbrella up for shade etc.
- Set up decorations
- Set up food tables & drinks
Now relax and enjoy the party!!!
What are your party planning tips?
Some further awesome party planning inspiration:
Other posts in the Children’s Party Series:
Welcome to…Wellness Wednesday!!!
It’s also time for another Wellness Wednesday! Every Wednesday, myself and the lovely Dr Sash over at From The Left Field open a link up and we’d love to see your wellness posts! Anything from clean eating, to fitness, to taking care of your body, taking care of your mind, taking care of the kids, whatever makes you feel good and keeps you well. Simply post your fave wellness post for the week. Sound good? Come join us! x